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Golf Tournament Checklist
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| Tournament Name |
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| Organizer Names |
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| Organization |
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Form a committee |
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Reserve golf course |
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Identify helpers |
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Set time lines and goals |
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Assign duties to committee members |
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Schedule follow up meetings |
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Email addresses and phone numbers with committee members |
| Web Site |
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Web site to promote your tournament |
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Include sign-up? |
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Pay on line? |
| Planning Software |
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Budgeting |
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Sign up teams/individuals |
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Keeping scores |
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Mailings |
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Sponsor management |
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Compare/select software |
| Scheduling |
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Research conflicts |
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Time of day |
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Day of week |
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Time of month |
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Course availability |
| Location |
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Select course |
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Select dates |
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Cancelation issues |
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Agreeement with course |
| Tournament Format |
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One day or multiple day tournament? |
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Morning or afternoon tee times? |
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Teams/individuals |
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Scramble, best ball, etc |
| Charity |
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Will it be a charity tournament |
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Contact charitable organization |
| Sponsors |
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One or more sponsor(s) |
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Corporate sponsors? |
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Hole sponsors? |
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Celebrity appearance |
| Record Keeping |
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Committee members |
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Golfers/teams |
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Sponsors |
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Vendors |
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email list |
| Tickets |
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Signing up teams/individuals |
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Create tickets |
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Course location map? |
| Prizes, Awards and Trophies |
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Tournament trophies |
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First place team, second place team, etc. |
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Individual winners (low gross, low net, etc) |
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Longest drive |
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Shortest drive |
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Closest to pin |
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Hole In One |
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Longest putt |
| Photographs |
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Select photographer |
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Determine scope of photography |
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Extra charge for picture with celebrity? |
| Budget |
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Expenses |
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Course |
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Charitable contribution |
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Food |
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Beverage |
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Prizes |
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Signage |
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Insurance |
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Beverage cart |
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Income |
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Sponsorship contributions |
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Entry fees by teams/golfers |
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Auction |
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Beverage cart sales |
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Raffles |
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Photographs of golfers/teams |
| Promotion |
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Promotion using mailings, emails, flyers, posters, etc. |
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Charity identification |
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Mail flyers to golfers/teams |
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Honorary Chairperson interviews |
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Email notices to golfers |
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Newspaper spots/ads |
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Post flyers at golf course |
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Phone campaign |
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Photos for newspapers, web site |
| Grab bags for golfers |
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Local companies who would like to advertise with their names on the product |
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Green repairers |
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Bag tags |
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Golf tees |
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Golf Balls |
| Food and Beverage |
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Caterer or club/course provide food |
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Beer distributor/soft drink distributor provide beverage |
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Drink carts on course |
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Coordinate with course manager |
| Signage |
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Signs for team sponsors and individual hole sponsors |
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Signs pointing to different areas |
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Welcome banner |
| Contests |
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Hole in one |
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Longest putt |
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Closest to the pin |
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Longest drive |
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Straightest drive |
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Shortest drive |
| Tournament Day |
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Determine tasks |
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Schedule help |
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Cash box |
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Clean up |
| Follow up |
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Recap of tournament for next year |
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Follow up meeting |
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Update checklist or plan |
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Pro or course manager feedback |
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Thank you notes |
